PRIVACY POLICY
Effective Date: May 1, 2026
WHO IS RESPONSIBLE FOR DATA PROCESSING?
Valley Heritage Portraits
35 Oak Street
Bingham, Maine 04920
info@valleyheritageportraits.com
WHAT INFORMATION WE COLLECT
We collect and process personal information necessary to provide photography services, fulfill orders, and manage customer communication. This information may include:
• Parent/guardian and student names
• Email addresses
• Mailing and billing addresses
• Phone numbers
• Order and payment information
• School, sports league, or organization information
• Photographs and digital image files
• Website usage and cookie data
Information may be collected directly from customers, schools, organizations, or through our online ordering platform.
WHY WE PROCESS YOUR DATA
We process personal data for the following purposes:
• Providing school and portrait photography services
• Processing and fulfilling print and digital orders
• Delivering online galleries and products
• Customer support and communication
• Maintaining records related to purchases and transactions
• Improving website functionality and user experience
• Sending notifications regarding galleries, reminders, and important events when consent has been provided
LEGAL BASIS FOR PROCESSING
We process personal data in accordance with applicable privacy laws and, where applicable, the General Data Protection Regulation (GDPR), including:
• Fulfillment of contractual obligations
• Legitimate business interests
• Compliance with legal obligations
• Consent provided by customers or schools
PHOTO PRIVACY
Student and school photographs are hosted in secure online galleries and may be accessed through individualized access codes, password-protected galleries, or private links when applicable.
Photographs may occasionally be used for studio marketing, portfolio, website, or social media purposes unless a parent/guardian, individual, or school has requested otherwise in writing.
SHARING OF INFORMATION
We do not sell or rent personal information to third parties.
Information may be shared only with trusted service providers necessary for operating our business, including:
• Online gallery and ordering platforms
• Payment processors
• Print labs and photo product manufacturers
• Shipping providers
• IT and website service providers
These providers are only given access to information necessary to perform their services.
PAYMENT SECURITY
Payment information is processed securely through third-party payment providers. We do not store full payment card details on our systems.
DATA RETENTION
We may retain photographs, order information, and customer records for archival, customer service, reordering, legal, accounting, and backup purposes for as long as reasonably necessary.
YOUR RIGHTS
Depending on your location and applicable laws, you may have the right to:
• Request access to your personal information
• Request correction of inaccurate information
• Request deletion of personal information
• Withdraw consent for marketing communications
• Object to certain processing activities
Requests may be submitted by contacting us directly at info@valleyheritageportraits.com.
COOKIES & WEBSITE TECHNOLOGIES
Our website and online gallery providers may use cookies and similar technologies to improve functionality, analyze traffic, remember preferences, and support the ordering process.
Third-party services used may include:
• Google Analytics
• Payment processors
• GotPhoto / Fotografen Online Service GmbH
• Social media integrations
You may disable cookies through your browser settings, though some website functions may not operate properly.
SOCIAL MEDIA
Our website may include links or integrations with social media platforms including Facebook, Instagram, Pinterest, TikTok, and others. These services may collect information according to their own privacy policies.
CONTACT FOR PRIVACY QUESTIONS
If you have questions regarding this Privacy Policy or how your data is handled, please contact:
Valley Heritage Portraits
info@valleyheritageportraits.com
POLICY UPDATES
This Privacy Policy may be updated periodically to reflect changes in business practices, legal requirements, or services. Updated versions will be posted on this website.
Last Updated: May 19, 2026
